Portable Kanban

What is Kanban? Is it possible to use it for personal task management? If you already know answers than you have an idea how kanban board looks typically:

While there is nothing wrong with physical boards it’s very convenient to have an electronic version. I spent days trying to find some suitable software and finally … developed it (seriously, it just took less time!). And if you’re looking for some simple application that could replace physical board then search is over. Now your board can look like that:


Much better! What are pros & cons of electronic board:

  • It’s dead simple.
  • It always can be with you in your laptop: just copy files to some folder.
  • It works in offline mode, no internet connections ever required.
  • It looks nice.
  • It’s even cheaper than whiteboard and sticky papers because it’s completely free.
  • It’s both personal and shared board in the single package.


  • Not for large distributed groups, but it’s Ok for small-to-medium ones. Look also for online alternatives.
  • No more cons found.

How to start:

  • Download application (link is below). It has no installer, just unzip it to some folder, e.g. “…My Documents\My Kanban”.
  • Start it. It requires NET 4.0 installed, if you don’t have it yet you can download it here. The application creates data file automatically. Some warning messages may appear: just ignore them.
  • Click everywhere, try to drag & drop cards. See About/Shortcuts first, then click Setup to configure your own board the way you want. Edit columns, topics, persons etc. Please, read notes on every setup page.
  • Use the built-in timer (aka ‘pomodoro timer’) to track your time. Easter egg: point mouse to the timer to see statistics.
  • One more thing: drag & drop any file to app window to create a new task with attached file.
  • Need more than one board? Copy app to different folders to use 2 or more boards, e.g. “Office”, “Home” etc.
  • Application is fully portable: keep it on flash drive or shared/cloud storage (OneDrive, Dropbox etc).
  • You can also create a common board and share information with your colleagues in office or worldwide. This option requires free Redis database server.

Please share your ideas for improving the application. It’s going to be updated regularly, so subscribe to this page comments. Current version is 3.9.5611.40086.

Thank you for reading/scrolling down. Now you can download it.

Portable Kanban supports plugins to extend its functionality. If you’re interested in developing your own plugin use this project as a starting point.

See also a very basic introduction to Portable Kanban:


More about personal kanban:

and/or like it @ AlternativeTo and StackExchange

658 thoughts on “Portable Kanban

  1. Thanks. There is no bak file and pk3 file is empty. I guess I lost all my data. Something to improve on in the next release.

  2. Hi,

    My kanban crashed and now it does not start up. I was using a local database. Is there a way to recover (even manually) my task list?


    1. If pk3 file is not empty you can try. Remove cfg file, and restart. Data file is also backed up to pk3.bak file every time PK starts and usually restores data automatically if pk3 file is missing. And it is always a good idea to do backups.

  3. Incredible work Dmitry, just what I was looking for.

    I’m going to use this at home to organize my family, homelab, and work tasks. I think you nailed it.

    If I could make one small suggestions:

    1) Running the .exe on Win 8.1 64 bit flags Windows’ app screen. I’d happily donate to you if you sign your app with a certificate :)

    1. Unfortunately certificate costs about 300-500 USD/year. I think It’s too much for freeware application. It’s much cheaper just to ignore system warning.

  4. Hi Dmitry,

    Unfortunately I’m unable to download this from the Google Drive d/l link on my office network. Google Drive and other Google Apps like Mail and are blocked where I work.

    Is there an alternate download link or mirror site where the zip is hosted?

    Looks great from the comments and pictures, just what I’ve been searching for (you weren’t kidding about searching hours and not being able to find an existing program).

  5. Ciao, nelle precedenti versioni di personal kanban avevo impostato un colore di sfondo per i compiti sui quali stavo lavorando (pomodoro timer). La caratteristica è andata perduta nel recente aggiornamento. Come posso rimediare? Grazie per l’attenzione e complimenti rinnovati per pK

    1. Hello, in previous versions of personal kanban I had set a background color for the tasks I was working on (tomato timer). The feature has been lost in the recent update. How can I fix it? Thanks for your attention and congratulations for renewed pK


        1. thanks Dmitry: was under the eyes but … By the way, in the future you think you can locate (I mean translating) personal kanban? I hope so!
          really thankful

  6. Hi, do you have an alternative download location (mirror sites, if any)? I cannot access the skydrive link from my office network, it appears the proxy is refusing connections to that URL.

  7. Version 3.9:

    Not so many changes:

    1) Task comments.
    2) Configurable right-click actions (move task or open link, context menus will come later).
    3) Batch importing tasks from text files (see Quick Task Bar plugin).
    3) Some other improvements.

    Currently there is no option for multiple assignees. It may come only in the next version. As a workaround it’s possible to create a virtual person (group) in settings when task should be delegated to more than one person.

    1. thx a lot that is very helpful and nice update, the import works its very useable now, the right click gives now the tasks a new dimension working like links to files or bookmarks.. made a custom view out of my desktop/folder links..

      could be nice if:
      – there was a shortcut for saving a task rather than clicking OK (ctrl+enter ?)..
      – the plugin move tasks accepted to move “uncompleted tasks”..
      – it was possible to drag n drop text or links from a browser or notepad to create a task (still needs file)..
      – there was a graphic sign to mark the presence of associated file/link in tasks
      -“icone tags” in tasks could be also very nice

      thanks a lot for this unique tool (y) definitely a part of any academic workflow toolbox a slick and very versatile GTD/task organizer if one uses it a certain way,

      1. hi, just found about alt+enter in task editing.. my bad..
        is it possible to extend the find function to search in all views ? currently it’s working only on the active view.. thx

      2. when i copy a task to the clipboard, i get a whole bunch of detail along with the text component of the task, is it possible to select which details are getting copied ? i think that interoperability is key to make a software get incorporated quickly in software suites.. but seriously at this stage PK is certainly neat (y)

  8. Hi Dmitry,
    nice tool!
    I still struggling with the shortcut Shift+Insert in my case only
    opens a new empty task not a copy of the selected one with
    all the subtask and filled parameters included.

    Thanks in advance.

  9. superb piece of software i use it for massive to do lists and as a personal information storage..
    1: multiple “tasks” selection for drag n drop (via ctrl, shift..)
    2: drag n drop “tasks” between “views”..
    3: simplified import list of multiple tasks via text list (separated by carriage return or comma..)
    4: double click a task to launch associated link or file..
    5: auto backup would be nice (using a 3rd party tool..)

    request number 3 is the most important imo, currently i import my tasks lists by automatically creating bulk dummy .txt files using “du**y f*le creat*r” and “notepad++”, then i drag the generated files into “portable kanban”.. which a bit tedious..

    thx for this unique tool (y)

    1. agree, great piece of software. would like to confirm multiple card selection as a positive addition, especially when having to delete the sample database that came with it.
      just getting into it and it seems very slick and professional.

  10. Great tool.
    Suggestions :
    1. New field for task description / comment
    2. Notification for deadline (red border or something similar)

    1. #1: Still considering, may appear in the next version
      #2: It’s already there: ‘Setup/Options/Tasks/Warm,Hot task threshold, text/background/frame color’ & ‘Frame warm/hot tasks’.

  11. Awesome! portable, light weight, easily configurable. Running v 3.8.5528.40910 on windows 8.1. Exactly what I’ve been looking for.

  12. Hi Dmitry!

    Your tool looks very promisisng, but it doesn’t run with current version of .NET (which is 4.5) with message that it requires 4.0.30319. And it’s impossible to downgrage current .NET installation.
    OS: Win7 32 bit.

    May be you ought to know, sorry if this is my local problem only.

      1. Yes, thank you very much! It looks like it was a local problem with .NET installation.

        Thanks for the great tool!

  13. Hi, thanks for this tools. I was looking for such simple project management tool for a while.

    Right now, I’m using your tool to manage 1 project (4 persons) with redis. Everything work perfect except we miss one small thing – comment to the task.
    Now, we discuss tasks via the description which is not the best choice. It would be more useful to add one additional field, regular text like comment.
    I think such filed would be very useful for short discussions/explenations or to leave comment what has been done and how in the task. e.g. I implemented some feature and I can write there new functions/methods description.

    Thanks in advance for support.

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